Public Agenda
TYPE: Regular Board Meeting
DATE: 6/3/2024 TIME: 6:30 PM
LOCATION: NWHS Auditorium
DETAILS: 10761 Pippin Rd, 45231
 
1.0 PLEDGE OF ALLEGIANCE
1.1 Pledge of Allegiance Info
  Summary:
Request all to rise for the Pledge of Allegiance.
 
2.0 ROLL CALL
2.1 Call of the Roll Info
  Summary:
Call of the Roll
 
  Recommendation:
Board President calls the roll.
 
3.0 MISSION STATEMENT
3.1 Mission Statement Info
  Recommendation:
Board President will read the Mission Statement.

The Northwest Local School District will create a responsive learning community where all students are valued, challenged and guided along a pathway to success.
 
4.0 APPROVAL OF THE AGENDA
4.1 Motion to Adopt Agenda Action
  Recommendation:
The Board President recommends to adopt the agenda as presented.
 
5.0 SPECIAL RECOGNITION
5.1 Spring Competitive Music Group and Athlete Recognition Info
  Summary:
Dustin Gehring will facilitate the Spring Competitive Music Group and Athlete Recognition.
 
6.0 SPECIAL PRESENTATION
6.1 Pleasant Run Middle - Washington DC Trip Recap Info
  Summary:
Teacher Gabe Warner and his students will share experiences from their 8th grade class trip to Washington D.C.
 
6.2 MHE Student Embassadors Presentation Info
  Summary:
Principal Trey Rischmann will introduce MHE's Student Embassador's Program and his students will share their experiences.
 
6.3 NWLSD One Plan Info
  Summary:
A review of the One Plan for the District.
 
 
Attachments:
 
7.0 COMMITTEE REPORTS AND UPDATES
A) Student Achievement Liaison Report
7.1 Student Achievement Liaison Report by Board Representative
Info
  Summary:
Student Achievement Liaison report.
 
B) Butler Tech Update
7.2 Butler Technology Update by Board Representative
Info
  Summary:
Butler Technology update
 
C) Legislative Update
7.3 Legislative Update by Board Representative
Info
  Summary:
Legislative update
 
8.0 PUBLIC PRESENTATION
A) Report from Any Employee Organization
8.1 Report from Any Employee Organization
Info
  Summary:
Board President will ask if there is a representative from any employee organization who wishes to speak.
 
B) Community Communications
8.2 Community Comments
Info
  Summary:
Board President acknowledges audience members who completed a "Request to Address the Board" card.
 
 
Attachments:
 
9.0 APPROVAL OF SUPERINTENDENT'S CONSENT ITEMS Action
9.1 Adoption of Superintendent's Consent Items Action
  Recommendation:
The Superintendent recommends the Board of Education approve the adoption of Superintendent's consent items as listed.
 
A) Personnel
9.2 Personnel Items
Action
  Summary:
Personnel Items
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the personnel items as listed.
 
B) General Business
9.3 Vendor Contracts
Action
  Summary:
In compliance with ORC 3313.33; attached is a list of vendor contracts requiring Board approval.
 
 
Attachments:
 
  Recommendation:
The Superintendent and Treasurer recommend the Board of Education approve the vendor contracts as listed.
 
9.4 Donations to Northwest Local School District
Action
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education accept the donation to Northwest Local School District as listed.
 
C) Curriculum and Instruction
9.5 Overnight Field Trip Request - CHS Cheerleading
Action
  Summary:
Principal Erin Davis is requesting approval for the Colerain High School Cheerleaders to participate in an overnight Cheerleading Camp at Miami University from July 6th through July 9th. No school will be missed.
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends that the BOE approve the overnight field trip as listed.
 
D) Student Services
9.6 Updated Event Worker Sheet
Action
  Summary:
Updated Event Worker Pay Rate Sheet for July 1, 2024 and beyond.
 
 
Attachments:
 
  Recommendation:
Superintendent recommends the Board approve the Event Worker Pay Rate Sheet as listed.
 
9.7 Updated School Year 2024-2025 and 2025-2026 Calendars
Action
  Summary:
Updated School Year 2024/2025 and 2025/2026 Calendars including four student two-hour late arrival days.
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the 2024-2025 and 2025-2026 District Calendars as listed
 
10.0 APPROVAL OF FISCAL CONSENT ITEMS Action
10.1 Adoption of Fiscal Consent Items Action
  Recommendation:
The Treasurer recommends the Board of Education approve the adoption of fiscal consent items as listed.
 
10.2 Minutes - Regular Board Meeting - May 13, 2024 Action
  Summary:
Minutes from May 13, 2024 Board of Education Meeting.
 
 
Attachments:
 
  Recommendation:
The Treasurer recommends the Board of Education to dispense with the reading of and approve the minutes as listed.
 
10.3 Minutes - Special Board Meeting - May 28, 2024 Action
  Summary:
Minutes from May 28, 2024 Board of Education Special Meeting.
 
 
Attachments:
 
  Recommendation:
The Treasurer recommends the Board of Education to dispense with the reading of and approve the minutes as listed.
 
11.0 ITEMS PULL FROM CONSENT ITEMS
 
12.0 APPROVAL OF OTHER ITEMS
12.1 2024-25 Textbook Adoption: Advanced Statistics Action
  Summary:
The high school math teachers from CHS and NWHS, in conjunction with the Curriculum Department, are recommending adoption of the following resource for Advanced Statistics for use beginning with the 2024-25 school year: "Statistics and Probability with Applications" Fourth Edition ISBN:9781319244323 (c) 2021 Publisher: bedford, freeman & worth high school publishers Authors: Darren S. Starnes; Josh Tabor; Luke Wilcox An opportunity for parent review and feedback occurred on 5/13/2024. This item is being presented for approval this evening. It was presented for information at the previous Board meeting.
 
  Recommendation:
The Superintendent recommends the Board of Education approve the "Statistics and Probability with Applications" Fourth Edition textbook adoption as listed.
 
12.2 2024-25 Textbook Adoption: AP Psychology Action
  Summary:
The high school social studies teachers from CHS and NWHS, in conjunction with the Curriculum Department, are recommending adoption of the following resource for AP Psychology for use beginning with the 2024-25 school year: "Myers' Psychology for the AP Course" Fourth Edition ISBN:9781319281168 (c) 2024 Publisher: bedford, freeman & worth high school publishers Authors: David G. Myers, Nathan DeWall, Elizabeth Yost Hammer An opportunity for parent review and feedback occurred on 5/13/2024. This item is being presented for approval this evening, it was presented for information at the previous Board meeting.
 
  Recommendation:
The Superintendent recommends the Board of Education approve the "Myers' Psychology for the AP Course" Fourth Edition textbook adoption as listed.
 
12.3 Resolution to Award Contracts - Urgent Necessity - Colerain Elementary School Brick Delamination Action
  Summary:
Resolution dispensing with statutory bidding procedures due to conditions of urgent necessity.
WHEREAS, the Board of Education of the Northwest School District has determined the immediate need to commence lengthy repairs of the damaged building façade due to brick delamination which could create a safety hazard building occupants and bystanders.
 
 
Attachments:
 
  Recommendation:
The Superintendent and Treasurer recommend the Board accept the resolution to move forward with necessary repair to the Colerain Elementary School façade in order to create a safe working and learning environment for building occupants and bystanders.
 
12.4 Catastrophic Building Failure Plan Action
  Summary:
Per Policy #6220.01, Should there be one-time capital needs expenditures outside of routine maintenance due to repairs/failures of buildings in the Master Facility Plan, excluding phase #1, the district will utilize General Fund cash reserves* above the 3% Community Partnership, however, will maintain a cash reserve balance of no less than 2 months.
 
 
Attachments:
 
  Recommendation:
The Treasurer and Superintendent recommend the Board of Education approve the Catastrophic Building Failure Plan as listed.
 
13.0 APPROVAL OF FISCAL ITEMS
13.1 2024-2025 Student Activities Handbook Action
  Summary:
The Student Activities Handbook for the 2024-25 school year is being presented for approval. It was presented for information at the previous regular meeting.
 
 
Attachments:
 
  Recommendation:
The Treasurer recommends the Board of Education approve the 2024-25 Student Activities Handbook as presented.
 
13.2 Resolution to Advertise and Request Bids for banking services and the depository of public funds. Action
  Summary:
A request for proposal for banking services.
 
  Recommendation:
The treasurer recommends the Board of Education approve the resolution expressing an intent to advertise and request bids for banking services and depository of public funds and authorizing the Treasurer pursuant to applicable laws to proceed with commencement of such process as needed to solicit banking bids.
 
14.0 ITEMS FOR INFORMATION AND OR DISCUSSION
A) Personnel
14.1 2024-25 Personnel Handbooks
Info
  Summary:
The following 2024-25 handbooks are being presented for information by the Human Resources Department: 2024-25 Administrative Handbook 2024-25 Certified Handbook 2024-25 Classified Handbook These handbooks will be brought back for approval at the next regularly scheduled Board of Education meeting.
 
 
Attachments:
 
B) Curriculum and Instruction
14.2 2024-25 Curriculum Handbooks
Info
  Summary:
The following 2024/25 handbooks are being presented for information by the Curriculum Department: Executive Summary of Changes to Curriculum Handbooks 2024-25 Grading and Reporting Handbook 2024-25 Field Trip Handbook 2024-25 Credit Flexibility Handbook We will seek approval for these handbooks at the next regularly scheduled BOE meeting.
 
 
Attachments:
 
14.3 2024-25 Instructional Fee Lists
Info
  Summary:
The 2024-25 Instructional Fee Lists are being presented for information only this evening. The Curriculum Department will be requesting approval at the next regularly scheduled meeting of the Board of Education.
 
 
Attachments:
 
C) Student Services
14.4 2024-25 Student Services Handbooks and Support Guidelines and Code of Conduct
Info
  Summary:
The following Student Services Department Handbooks are being presented for information. 24/25 Support Guidelines and Code of Conduct Executive Change Summary 24/25 Student Support Guidelines and Code of Conduct 24/25 Athletic Director Handbook 24/25 Attendance Handbook 24/25 Coaches Athletic Handbook 24/25 Enrollment Handbook 24/25 Health Assistant Policy and Procedures Manual 24/25 Student Athlete Handbook 24/25 HELC Student Handbook 24/25 CMS Student Handbook 24/25 PRE Student Handbook 24/25 CES Student Handbook 24/25 PRMS Student Handbook 24/25 CHS Student Handbook 24/25 SE Student Handbook 24/25 MHE Student Handbook 24/25 NWHS Student Handbook 24/25 WOMS Student Handbook 24/25 TE Student Handbook The handbooks are being presented for information. They will be presented for approval at the next regular Board of Education Meeting.
 
 
Attachments:
 
15.0 SUPERINTENDENT'S UPDATE
15.1 Superintendent's Update Info
  Summary:
Darrell Yater will give a district update.
 
16.0 OTHER BOARD ITEMS
16.1 Board Members' Comments Info
  Summary:
Board President asks Board Members for their comments.
 
17.0 EXECUTIVE SESSION
17.1 Executive Session Action
  Summary:
The Board will approve a motion to move into executive session to consider confidential information related to the negotiations with other political subdivisions respecting requests for economic development assistance.
 
  Recommendation:
The Superintendent recommends that the Board of Education approve the motion to move into executive session as listed.
 
17.2 Return from Executive Session Info
  Summary:
The Board will return from executive session.
 
18.0 ADJOURNMENT
18.1 Board President Calls for Adjournment Action
  Summary:
Board President calls for adjournment.
 
  Recommendation:
The Board President asks for a motion and second for adjournment.
 
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